PLEASANTVIEW FIRE PROTECTION DISTRICT

MEETING OF THE BOARD OF TRUSTEES

TUESDAY, JUNE 13, 2006- 7:00 PM.

FIRE STATION #1, 1970 PLAINFIELD ROAD

LAGRANGE HIGHLANDS, IL  60525

 

I. CALL TO ORDER

Trustee Kubicki called the meeting to order at 7:00 PM 

ROLL CALL

Kubicki - Aye

Smith – Aye

Gay– Aye

All ayes. Motion carried.

 

II. MOTION TO ACCEPT MEETING MINUTES

Trustee Gay moved to accept the minutes of May 9, 2006. Trustee Smith seconded

ROLL CALL  

Kubicki – Aye  

Smith – Aye

Gay– Aye

All ayes.  Motion carried.

                                              

MOTION TO ACCEPT WARRANTS AND DISBURSEMENTS

Trustee Smith moved to accept the warrants and disbursements. Trustee Gay seconded. 

ROLL CALL

Trustee Kubicki – Aye

Trustee Smith – Aye

Trustee Gay – Aye

All ayes – Motion carried. 

 

MOTION TO ACCEPT TREASURER’S REPORT
Trustee Kubicki moved to accept the treasurer’s report. Trustee Smith seconded.

ROLL CALL  

Trustee Kubicki – Aye

Trustee Smith – Aye

Trustee Gay – Aye

All ayes – Motion carried. 

 

 

III. ATTORNEY REPORT

Attorney Broida informed the Board of the following:

 

1.       Western Springs LLC – Attorney stated he has completed request of discovery and possible stipulations and when that is worked out and it will go to trial.

 

 

IV. CHIEF’S REPORT

Chief Hermes reported on the following:

1.       Labor Deployment agreement is recommended following the Katrina deployment. FEMA is more appreciative if an agreement is in effect.  This has been thoroughly reviewed and presented under new business to adopt this policy.

MINUTES OF MEETING

JUNE 13, 2006

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2.       PSI contract is due and Trustee Kubicki will speak – We are satisfied with their agreement, which states a 4% increase and covers three years.  2006, 2007 and 2008. Consideration under new business for approval. 

3.       Submitted working budget and ask for consideration

4.       Maintenance facility intergovernmental agreement needed to be changed due to Tri-State dropping out.  We still have some phase out issues. Trustee Kubicki explained some of the issues regarding the new shop and Tri-State’s leaving the facility.

5.       FireFighter/ Lieutenant Labor agreement is ready for signature along with the Captain’s labor agreement and ask for approval under new business.

 

V. FIRE COMMISSIONERS REPORT

 

Commissioner Sexton stated on June 1, Sharon and he met with Jim McGill and Darryl Haefner of COD.  Iowa Solutions have improved their testing program.  Mr. Haefner will schedule a meeting with PFPD training officer regarding the CPAT program.   Chief Hermes stated the CPAT is owned by Pleasantview and Darien and not College Of DuPage.  A contract has been executed for the upcoming test.  Now that the contracts are signed and the promotional wording is locked we can proceed.

 

VI .COMMITTEE REPORTS

Station Update – Chief Hermes stated they met with FGM yesterday and we need to get our soil borings and the prices are available. We also need to look at earth vibrations because of the blasting from the quarry. We hope we will not have any problems. The blasting is on the far north side.  There is a new general manager of the plant.  Under new business, we need flexibility for a point person and need contract management boundaries. Attorney Broida states all contracts should legally come to the board.  Attorney Broida states all contracts should have Board approval.  Any actual work in terms of construction contracts should come to the Board.  The building project mechanics need to be addressed.

 

Broida states all contracts should be a certain format, all insurance certificates in place and some procedures in place to facilitate payments and sworn statements.  Trustee Kubicki states all contractors must be union and timesheets must be provided. Does the Board want to appoint one trustee to work with the Chief?  No decisions should be made at the committee level.  All contracts should come back to the Board. 

 

Chief presented a drawing design of the outside of the new station and asked Trustee Kubicki to take one of these copies to Village of Hodgkins.  There are some issues with Department Of Transportation.  The floor design phase is in process and by late summer, we can go to bid.

 

Trustee Kubicki appointed Trustee Smith to work on the Chief and Deputy’s employment contracts.

 

VII. OLD BUSINESS

            None

 

 

 

 

 

 

 

 

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JUNE 13, 2006

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VIII. NEW BUSINESS

  1. Consideration  for Deployment Labor Agreement

      Trustee Smith moved to approve the Deployment Labor Agreement. Trustee Gay     seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

  1. Consideration to approve the Paramedic Services contract. – Trustee Gay moved to accept the Paramedic Services contract. Trustee Kubicki seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

  1. Consideration to approve the working budget. Trustee Gay moved to accept the working budget.  Trustee Kubicki seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

  1. Consideration to approve the SUFD Intergovernmental Vehicle Maintenance Agreement – Trustee Kubicki moved to approve the SUFD Intergovernmental Vehicle Maintenance Agreement.  Trustee Gay seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

    5. Consideration to adopt Resolution 06-R-1. Trustee Gay moved to adopt Resolution #06-R-1.                   Trustee Smith seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

 

 

 

 

 

 

 

 

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JUNE 13, 2006

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    6.  Consider to approve the 2006/2008 Firefighter/Lieutenant Labor agreement. Trustee Kubicki             moved to approve the FF/LT agreement for 2006-2008. Trustee           Gay seconded.

            ROLL CALL  

            Trustee Kubicki – Aye

            Trustee Smith – Aye

            Trustee Gay – Aye

            All ayes – Motion carried. 

 

 

7.      Consideration to approve the following fund transfers

                    Bond & Interest Fund to Construction Fund – $19,000

                    Trustee Kubicki moved to approve the $19,000 from Bond and Interest to                                                   Construction Fund. Trustee Gay seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried. 

 

                    Sick day expense to Sick Day Fund – $100,000. Trustee Gay moved to                                                      transfer $100,000 from sick day expense to Sick Day Fund. Trustee Smith                                     seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried. 

                       

                        Corporate Vehicle expense to Vehicle Replacement Fund - $75,000.                                                  Trustee Kubicki moved to transfer $75,000 from vehicle expense to Vehicle                                       Replacement Fund. Trustee Smith seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried. 

 

                    Corporate Fund to Construction Fund - $600,000. Trustee Gay moved to                                                    transfer $600,000 from Corporate Fund to Construction Fund. Trustee                                                        Kubicki seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried. 

 

 

 

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                        Capital Replacement Fund to Construction Fund $800,000. Trustee Kubicki                                      moved to transfer $800,000 from Capital Replacement Fund to                                                                        Construction Fund. Trustee Gay seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried

 

8.       Consideration to re-appoint Fire Commissioner Sharon Jakubka - Trustee Smith moved to re-appoint Sharon Jakubka as Fire Commissioner. Trustee Kubicki seconded.

                        ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

             All ayes – Motion carried

 

IX. COMMENTS FROM AUDIENCE

Trustee Kubicki wished to Congratulate Larry Randa in his new position as Editor of Herald News in Joliet.

 

X.  CLOSED SESSION

It was determined closed session was not needed to release the following closed session minutes:  March 14, 2000, April 11, 2000, November 14, 2000, July 18, 2002, August 13, 2002, March 11, 2003, October 12, 2004, January 11, 2005, August 9, 2005 and January 10, 2006.  The issues are over and can be released.

 Trustee Kubicki moved to release the above closed session minutes. Trustee Gay seconded. 

ROLL CALL  

                        Trustee Kubicki – Aye

                        Trustee Smith – Aye

                        Trustee Gay – Aye

                        All ayes – Motion carried–

 

XI. ADJOURNMENT

Trustee Smith moved to adjourn the meeting. Trustee Kubicki seconded.   

            Roll Call

            Kubicki - Aye

            Smith - Aye

            Gay– Aye     

            All ayes. Motion carried.

 

The meeting adjourned at 7:17 PM

 

RESPECTFULLY SUBMITTED:

                                   

 

RONALD P. KUBICKI                 FRANK SMITH                          JAMES F. GAY

PRESIDENT                              TRUSTEE                                 SECRETARY