PLEASANTVIEW FIRE
PROTECTION DISTRICT
MEETING OF THE BOARD
OF TRUSTEES
TUESDAY, OCTOBER 10,
2006- 7:00 PM.
FIRE STATION #1,
1970 PLAINFIELD
ROAD
LAGRANGE HIGHLANDS,
IL 60525
I. CALL TO ORDER
Trustee Gay moved to
make Trustee Smith President Pro Tem in Trustee Kubicki’s absence.
Roll Call –
Kubicki – Absent
Smith – Aye
Gay- Aye
Trustee Smith called
the meeting to order at 7:00 PM
Kubicki - Absent
Smith – Aye
Gay– Aye
All ayes. Motion carried.
II. ADDITIONS TO AGENDA
None
III. MOTION TO ACCEPT MEETING MINUTES
Trustee Gay moved to
accept the minutes of September 12, 2006 & October 6, 2006. Trustee Smith
seconded.
ROLL CALL
Kubicki – Absent
Smith – Aye
Gay– Aye
All ayes. Motion carried.
IV. MOTION TO ACCEPT WARRANTS AND
DISBURSEMENTS
Trustee Gay moved to
accept the warrants and disbursements. Trustee Smith seconded.
ROLL CALL
Trustee Kubicki – Absent
Trustee Smith – Aye
Trustee Gay – Aye
All ayes – Motion carried.
V. MOTION TO ACCEPT TREASURER’S REPORT
Trustee Gay moved to
accept the Treasurer’s reports. Trustee Smith seconded.
ROLL CALL
Trustee Kubicki – Absent
Trustee Smith – Aye
Trustee Gay – Aye
All ayes – Motion carried.
MINUTES OF MEETING
OCTOBER 12, 2006
PAGE – 2 –
VI. ATTORNEY REPORT
Attorney Broida informed
the Board of the following:
- Administrative review for Illinois
Department of Revenue is convened and continued for a status hearing in
December. The litigator for Illinois Department of Revenue may agree with
our position on the Lenzi
Avenue real estate taxes should be exempt for
2005. If we decide to go forward, it should be a short hearing.
- Attorney Broida reported at last
month’s meeting that the tax rate objection cases were complete, but
apparently not. We received a motion from the State’s Attorney office and
they want to have a modification or re-hearing on these cases.
- Western Springs One lawsuit- trial
is scheduled for January and need some clarification on that trial date,
as it may be a holiday.
- Performance bond issue- Discussion
that Mr. Sigalos has obtained and submitted a number of bids for the
construction of the Lenzi station and included in bid price (at least for
himself) a dollar amount for performance bond which is insurance on the
general or subcontractor to pay for their completion of the job in the
event they walk off the job, bankruptcy, etc. Certain tasks may not be easy to replace
on short notice. He talked to Sigalos about this, there is a 10% holdback
until end of job, and it is a pay as you go basis. Enforcing performance bonds is difficult
also. If you are satisfied with
construction manager and satisfied with contractors there should be no
reason to obtain a performance bond, however, there could be some
contractors that might be difficult to replace. There are some safeguards
built in such as the 10% holdback and lien waivers. If you are satisfied with the
construction manager and the contractors are worthy people, there is no
reason to be suspicious, and it is just a question of risk, therefore, it
is a board policy decision. There
is a built in dollar amount for John’s figures and this would be a retention
fund and not be spent unless it is needed and just be a line item. John
was going to send a revised copy of all documents, revising the dollar
amount. Chief stated it was approved at the last
meeting and the agreement was to decide formally after Attorney Broida
made his recommendation. Trustee Gay stated this should be approved under
old business.
VIII. CHIEF’S REPORT
Chief Hermes reported on the following:
- New station update- Notified by John
Sweeney that Lenzi Avenue
property filled with water and they were pumping the water out. The trucks
are ready to be on site for excavating and fully expecting to start
tomorrow.
- The agreement for the new station in
rough draft form that Attorney Broida has put together a rough draft for
the agreement for the new station and my preliminary look it looks
good. Broida stated there are two
agreements.
- Brookfield Dispatch RFP – Chief wrote the
board advising them that he had met with the village manager and Chief of
Police in Brookfield.
They want us to give them a proposal for dispatching. Chief Tinucci and Chief
Hermes have discussed the proposal; and will negotiate a proposal back to the
Village and we will see how it goes. Also discussed this proposal with Ed Milam
and he has agreed we can sell off our excess capacity. We will probably look at an hourly
proposal.
- SUFD vehicle maintenance center – This
is improving and we are at 47% revenues in the first three months. We were approached by Addison Fire to
help them in the short term, as their
MINUTES OF MEETING
OCTOBER 10, 2006
PAGE – 3 –
mechanics are giving
them 30 day’s notice to help them in their vehicle maintenance. We also have others knocking on the door. We
always want to maintain quality.
IV. FIRE COMMISSIONERS REPORT
Commissioner Jakubka
stated no report. Chief stated the
candidates are still in testing and there are 250 people taking the joint
physical ability test (CPAT). Not all of
these would be eligible for Pleasantview, but a list will be established
soon.
VI COMMITTEE REPORTS
None
VII. OLD BUSINESS
Trustee Gay moved to
allow the Sigalos performance bond rather than requiring each individual sub
contractor and the general contractor for Station #3. Trustee Smith seconded.
Roll Call
Trustee Kubicki – Absent
Trustee Smith – Aye
Trustee Gay – Aye
VIII. NEW BUSINESS
IX. COMMENTS FROM AUDIENCE
None
X. EXECUTIVE CLOSED SESSION
None
XI. ADJOURNMENT
Trustee Smith moved
to adjourn the regular meeting. Trustee Gay seconded. The regular meeting
adjourned at 7:15 PM
Roll Call
Trustee Kubicki - Absent
Trustee
Smith - Aye
Trustee Gay– Aye
All ayes. Motion carried.
RESPECTFULLY SUBMITTED:
RONALD P. KUBICKI FRANK
SMITH JAMES F. GAY
PRESIDENT TRUSTEE SECRETARY